We're Hiring
Careers at Kyan

Office Manager (maternity cover)

We are looking for an Office Manager to cover maternity leave and join our growing, talented Guildford-based digital agency. We're looking for a fun, friendly and approachable individual with a creative and positive nature that energises the rest of the team and is highly organised.

You will be front of house where first impressions are everything, from answering incoming calls to welcoming our guests. It is very important that our clients have the best possible experience when working with us. You will also be responsible for keeping the office organised and looking its best.

This role would ideally start from 1st October for an initial 8 months.


Key areas of responsibility

  • Front of house; meet and greet visitors, answer and filter phone calls

  • Ensure the office is looking its best, keep on top of critical supplies (stationery, refreshments, coffee, drinks etc)

  • Liaise with suppliers inc. contractors, maintainance, our Building & Facilities Manager and cleaning team

  • Look after the clients that visit the office and provide a five star experience!

  • Manage the Kyan parking facilities for staff and clients

  • Manage staff holiday allowances and log staff attendance

  • Assist with the company’s HR processes

  • Manage a smooth onboarding and induction process, ensuring all new employees feel welcomed

  • Book conferences, travel and accommodation for staff

  • Finance admin; credit card receipt collection and reconciliation

  • Assist the Marketing & Events team with identifying delegates for our events programme



  • Excellent social and communication skills (key in this role)

  • Highly organised, resourceful and self-motivated

  • Enthusiastic about your role – no task is too big or small!

  • Reliability and discretion

  • Proactive with the ability to troubleshoot



Dependent on experience.



  • 20 days holiday (pro-rata) + bank holidays + Christmas shutdown + birthday

  • Flexible working hours

  • Self-managed training budget

  • Subsidised gym membership

  • Regular company social events

  • Massages


How to Apply

Send us your CV (no more than two pages) and a cover note to work@kyan.com.

Interested in this role? Please get in touch via email, including your CV and any relevant material to support your application.

Apply now